Three E-mail Efficiency Tips Anyone Can Use!

Posted by: Miriam | Posted on: August 6th, 2011 | 0 Comments

As is often the way with these things, I can’t actually remember how I first came across The E-mail Charter online.  However, some of the ideas suggested in it really stuck with me and I found myself returning over-and-over again to the article.  Here are three great time-saving tips that anyone could adopt:
  1. Respect your recipient’s time. As the message sender, it is up to YOU to minimise the amount of time it will take your recipient to process your e-mail. They’ll appreciate and remember your generous gesture.   Even if it takes a little more time at your end to compose and really efficient e-mail!
  2. Use the subject line for short messages and end with EOM. If your e-mail can be expressed in just a couple of words, why not just put it in the ‘subject’ line followed by EOM (end of message).  This will save the recipient time opening the e-mail and reading your message all over again.
  3. When you do not expect a reply to your e-mail, make this clear. If you are sending an e-mail for the recipient’s information only – no follow-up action needed – why not end the body of your e-mail with NNTR (no need to reply).   This saves your recipient from the bother having to send you a polite but inane response (and you from having to read it and even maybe send THEM another polite but inane response!

If you are going to implement these tips from The Email Charter, you should include a short and simple legend of explanation in your email signature or just after your sign-off.  For example EOM=end of message.  NNTR=no need to reply.  Both your regular and new contacts will soon get the message and, hopefully, reciprocate in kind.

Have you got e-mail efficiency tips to share?  Let us know – we’d love to hear about them.

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